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TCPN Contracts Now Available For Use In New York!

State of New York Authorizes Use of Cooperative Purchasing Contracts


On August 1, 2012, New York Governor Andrew Cuomo signed bill number S5525C, which was added by Chapter 308 of the Laws of 2012, as an added exception to the requirements of General Municipal Law 103(1). The effect of this bill expanded the State of New York's local governments, municipalities and school districts the ability to jointly contract for goods and services with federal and political subdivisions of any state, or other municipality, if such contract was let in a manner that constituted competitive bidding consistent with New York State law.

On November 13, 2013, New York Governor Andrew Cuomo served to further clarify Bill S.5525C by signing Bill S.3766a, which amends subdivision 16 of section 103 to the General Municipal Law to give political subdivisions the option of letting contracts based on best value," as an alternative to letting contracts to the "lowest responsible bidder."

The statute reads, in relevant part
16. Notwithstanding the provisions of subdivisions one, two and three of this section, and section one hundred four of this article, any officer, board or agency of a political subdivision or of any district therein authorized to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, may make such purchases, or may contract for such services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, as may be required by such political subdivision or district therein through the use of a contract let by the United States of America or any agency thereof, any state or any other political subdivision or district therein if such contract was let to the lowest responsible bidder or on the basis of best value in a manner consistent with state law.

What does this mean for you? It means that you can now use TCPN contracts to save time and money! Please view each section of this web page to learn more!

If you have questions, please feel free to reach out to Mike Grade, TCPN New York Program Manager at 312.515.5795, or via email at mgrade@tcpn.org.

TCPN New York FAQs


How much does it cost to participate with TCPN?

What does a public agency do to participate?

What kind of oversight is in place with TCPN contracts?

How many entities use TCPN?

Who is eligible to use TCPN?

Can my public agency use the program without going out for solicitation?

What is Bill S5525c?

What is Bill S3766a?

What is cooperative purchasing?

What makes TCPN contracts legal?

Who is Region 4?

What are Education Service Centers (ESC)?

What purchasing procedures does Region 4 / TCPN follow?

Where can I find a full list of all TCPN contracts available to me as a TCPN member?

How can I obtain copies of the due diligence documentation associated for a particular contract?

If our agency wants to use the TCPN contracts and buy from other contracts, is that permitted?

Who can I contact if I have any questions about TCPN or any of the TCPN contracts?



Legal Authority


Subdivision 16 of Section 103 of the General Municipal Law reads, in relevant part:

16. Notwithstanding the provisions of subdivisions one, two and three of this section, and section one hundred four of this article, any officer, board or agency of a political subdivision or of any district therein authorized to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, may make such purchases, or may contract for such services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, as may be required by such political subdivision or district therein through the use of a contract let by the United States of America or any agency thereof, any state or any other political subdivision or district therein if such contract was let to the lowest responsible bidder or on the basis of best value in a manner consistent with state law.

As a result of Bill numbers S5525 and S3766A, the General Municipal Law provides the full extent of the expected mandate relief, by allowing political subdivisions to use contracts let by the United States of America or any agency thereof, any state or any other county, political subdivision or district therein, when the contract has been let either to the lowest responsible bidder or on the basis of best value in a manner consistent with section 103 of the General Municipal Law.



Helpful Resources


Local Law, Rule, Regulation or Resolution Templates

In order to use a cooperative contract let on the basis of best value, S3766/A5119a requires eligible agencies in New York to adopt either a local law or resolution authorizing the use of best value for awarding purchase contracts in order to use a cooperative contract let on the basis of best value. Cities, Counties, Towns and Villages must adopt a local law. School Districts, BOCES, and District Corporations must adopt a resolution. Templates for both are available for download below.


New York Association of School Business Officials (ASBO) Webinar: Cooperative Purchasing Roundtable

View an informative webinar hosted by New York ASBO focusing on rules and regulations agencies in New York must follow in order to use national cooperative purchasing contracts. Roundtable panelists included Paul Brennan, CPPO County of Rockland; Mike Grade, The Cooperative Purchasing Network; and Pam Pedler, Office Depot.

TCPN Contracts Now Available For Use In New York!